The lowest per-kilometre rate is rarely the cheapest contract over a year.
Companies comparing transport vendors tend to line up per-kilometre rates in a spreadsheet and pick the lowest. A year later the numbers rarely match the projection.
What to compare instead
Minimum billing. A low rate with a high daily minimum can cost more than a higher rate with a realistic minimum.
Waiting and detention charges. Ask how these are calculated. This is where most invoices drift.
Replacement policy. What happens when a vehicle breaks down at 8 am with six employees inside? Get the answer in writing.
Driver stability. A vendor cycling through drivers every month will cost you in missed pickups and repeated briefings.
Invoice quality. A trip-wise annexure with duty slips saves your finance team hours each month.
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